The system millers and marketers run their coffee on.
Record deliveries, flag what needs bulking, track milling loss and keep every cupping result on file — all in one system built around how Kenyan mills already run.
One system, from the first delivery note to the final sale.
Coffimax is built for coffee millers and marketers who are still running outturns, bulking and milling records across spreadsheets and paper. Every delivery gets a traceable outturn number the moment it's weighed in; from there, Coffimax carries it through bulking, milling, cupping and dispatch — so a bag on a truck can always be traced back to the exact grower, outturn and cup result it came from.
From delivery to dispatch, one traceable record
Record Deliveries
Every delivery is weighed in and given a unique outturn number automatically. Lots under your bulking threshold are flagged on the spot.
Bulk or Mill Straight
Flagged deliveries are bulked into a mother outturn, with each grower's exact ratio tracked. Everything else goes straight to milling as its own outturn.
Grade & Cup
Milled coffee is packed into 60kg bags plus a pocket for the remainder, with milling loss calculated automatically. Cupping samples are drawn and the cup class recorded against each grade.
Dispatch & Sell
Charges, dispatch and sales are split back down to every child outturn by its ratio — so a bulked lot stays fully traceable all the way to the sale.
Everything between intake and sale, in one place
Delivery & Outturn Tracking
Every delivery gets an automatic, week-based outturn number, logged against the grower who delivered it.
Smart Bulking
Deliveries below your threshold are auto-flagged and bulked into a mother outturn, with each grower's ratio tracked precisely.
Milling Management
Grades are packed into 60kg bags plus a pocket bag for the remainder, with milling loss tracked in kg and percent.
Cupping & Quality Records
Cupping samples and cup class are recorded against every grade, and carried down to each child outturn in a bulked lot.
Dispatch & Sales Allocation
Charges and sale proceeds are split automatically across child outturns by ratio — no manual spreadsheet math.
Full Traceability
Every bag can be traced back to its grower, delivery, outturn and cupping result, straight or bulked.
One system, two teams
Millers
Run intake, bulking and milling without losing track of a single outturn.
- ✓Auto-numbered outturns at delivery
- ✓Bulking threshold flags lots for you
- ✓Milling loss tracked per outturn, straight or bulked
Marketers
Sell with confidence, knowing every lot's grade and cup result is on record.
- ✓Cup class visible on every grade, down to each child outturn
- ✓Charges and sales split automatically by ratio
- ✓Full traceability from grower to buyer
Built around how
mills actually work.
- ✓ No more manual ratios — Bulked lots are split by weight automatically, down to the cent and the kilogram.
- ✓ Nothing falls through the cracks — Every outturn, straight or bulked, carries its cupping result and charges with it.
- ✓ Built for the way you already work — Outturn numbering, bagging and thresholds match how Kenyan mills already operate.
- ✓ One record, start to finish — Delivery, bulking, milling, cupping and dispatch live in one traceable system.
“[Add a miller or marketer quote here — a short line on accuracy, traceability or time saved.]”
Let’s get your mill set up.
Whether you want a walkthrough first or you’re ready to try it on your own outturns, our team replies within one business day.